Rookie mistakes to avoid in tender writing
Are you concerned you are making mistakes in your tender writing? Want some tender writing tips? Tender writing is quite a specialised field. It’s a bit like answering lots of really difficult exam questions, one after the other, in one big, thick document. And if you haven’t done your revision, you’re going to become unstuck…
Here at Insequa tender writing is what we do. Social care is our specialism – so if you need a tender writing that’s anything to do with winning contracts for social care, make us first on your list.
Yes, we are tender writing nerds here. We obsess over strategies and technique, we stress over word counts and we pore over specification documents as if they were blockbuster novels. We just can’t get enough. And because we do so much of it, when other people ask us to evaluate their work, we’re pretty good at spotting weaknesses.
We like to share tender writing tips and here are the most common errors we see:
Answer the question
A tender is a series of questions. One after the other. If you don’t answer the questions you won’t achieve a good outcome. In order to answer a question you need to read it and consider it carefully. Then read it again. Highlight important words in the question text. Before writing a single word in response, build a bullet point plan that covers all aspects of the question.
Address the spec requirements
It’s a very common rookie error to tell a great story about the wonderful work you do, whilst totally ignoring what the commissioning body requires. It is key that you address the specification requirements – read it forensically, make notes and ensure your tender aligns with what is required.
Not enough detail
You will lose marks in an evaluation with overly brief or superficial responses. To be credible, all descriptions and propositions must be detailed. Commissioners need to know the detail of what they are buying.
Where’s the evidence?
You may have plenty of claims, propositions and plans for how you deliver the contract, but if these are unsubstantiated your responses will appear weak and lacking credibility. Demonstrate to the evaluator, evidence of your achievements and prove you are capable of delivering what you claim.
Lack of focus
Make sure all your content is relevant. You don’t score marks for information that doesn’t answer the question. Be direct, get to the point and don’t ramble. Ensure all content can justify its place in the answer – if it can’t, strike it out.
This is where rookies often fall down. Some tenders require you to account for your compliance with certain standards and regulatory or legal requirements. In social care tenders you will often encounter questions relating to health and safety, safeguarding, staff recruitment and information security and if your responses don’t reflect the expected standards you will lose marks depending on the discrepancy. Sometimes compliance errors will rule you out all together – so it’s important to be certain of your facts.
If you can eliminate these rookie mistakes from your tender writing game, then you’ll be improving your winning chances. We hope these tender writing tips help you , but if you’d rather hand your tender writing over to the experts – contact us here at Insequa.